This summary identifies the key corporate governance policies and practices adopted by the Board. The Board is committed to ensuring continued investor confidence in the operations of the Company and in maintaining high standards of corporate governance in the performance of their duties.
Nusantara's Constitution & Corporate Governance Statement can be found below:
The role of the Board
The role of the Board is to provide strategic guidance to the Company (and its related bodies corporate), effective oversight of management and to provide a sound base for a culture of good corporate governance within the Company.
The Board will always retain ultimate authority over the management and staff of the Company and its related bodies corporate.
In performing its role, the Board should act, at all times:
(a) in recognition of its overriding responsibility to act honestly, fairly and in accordance with the law in serving the interests of the Company, its shareholders, as well as its employees, customers and the community;
(b) in a manner designed to create and continue to build sustainable value for shareholders;
(c) in accordance with the duties and obligations imposed upon them by the Company’s constitution and applicable law; and
(d) with integrity and objectivity, consistently with the ethical, professional and other standards set out in the Company’s corporate governance policies.
Responsibilities of the Board
The responsibilities of the Board include:
(a) representing and serving the interests of Shareholders by overseeing and appraising the Company’s strategies, policies and performance;
(b) protecting and optimising the Company’s performance and building sustainable value for Shareholders;
(c) setting, reviewing and monitoring compliance with the Company’s values and governance framework; and
(d) ensuring that Shareholders are kept informed of the Company’s performance and major developments.
Audit and Budget Committee
Post-completion of the Definitive Feasibility Study, the Board has approved the creation of an Audit and Budget Committee, with the terms of reference as provided below. The Board intends to appoint Committee members in the near-term to attend to the duties assigned to this Committee.
In early 2019, the Board approved the creation of a Financing Committee to work closely with Management to advance funding of the Awak Mas Gold Project. The terms of reference are provided below.
Composition of the Board
Under the Company’s constitution, the minimum number of Directors is three and the maximum number is twelve. Upon listing on the ASX, the Board will be comprised of four Directors. The Directors consider the size and composition of the Board is appropriate given the current size and status of the Company.
Each Director is bound by all of the Company’s charters, policies and codes of conduct. If the Board determines it is appropriate or necessary, they may establish committees to assist in carrying out various responsibilities of the Board. Such committees will be established by a formal charter.
The Board delegates the management of the Company’s business and day to day operation to the Managing Director who is authorised, in turn, to delegate such powers conferred on him or her to members of the senior management group and/or consultants.
The Board seeks to nominate persons for appointment to the Board who have the qualifications, experience and skills to augment the capabilities of the Board.
Independence of Directors
The Board considers the issue of independence with regard to a set of questions outlined in the Board charter.
Independent professional advice
The Directors are entitled to seek independent professional advice at the Company’s expense on any matter connected with the discharge of their responsibilities. Such advice may be sought in accordance with the procedures set out in the Board charter.
Securities trading policy
The Company has adopted a formal policy for dealing in the Company’s Securities by Directors and employees and their related entities (in accordance with ASX Listing Rule 12.9). The securities trading policy regarding allowable dealings is that those persons should:
(a) not deal in the Company’s securities while in possession of price sensitive, non-public information; and
(b) only trade in the Company’s securities after receiving clearance to do so from a designated clearance officers, where clearance may not be provided in defined ‘blackout periods’.
The Company has adopted a remuneration policy designed to promote superior performance and long term commitment to the Company.
Remuneration packages may contain any or all of the following:
(a) annual base salary;
(b) Options – the Company has issued Incentive Options to Directors; and
(c) other benefits, such as holiday leave, sickness benefits, superannuation payments and long service benefits.
Remuneration of executives will be reviewed annually by the Board.
The Directors set the individual Non-Executive Directors fees within the limit approved by shareholders. Non-Executive Directors are not entitled to participate in equity based remuneration schemes designed for executives without due consideration and appropriate disclosure to the Company’s shareholders
Continuous disclosure policy
The Company, as an ASX-listed public company, is required to disclose price sensitive information to the market as it becomes known to comply with the continuous disclosure requirements of the Corporations Act 2001 (Cth) and the ASX Listing Rules.
The continuous disclosure policy of the Company ensures that all Shareholders and investors have equal access to the Company’s information, to the extent practicable. Price sensitive information will be disclosed by way of an announcement to ASX and placed on the Company’s website.
The Board strives to ensure that Shareholders are provided with full and timely information to assess the performance of the Company and its Directors and to make well-informed investment decisions.
Information is communicated to Shareholders:
(a) through the release of information to the market via ASX;
(b) through the distribution of the annual report and notice of annual general meeting;
(c) through letters and other forms of communication directly to Shareholders; and
(d) by posting relevant information on the Company’s website.
Ethical standards and business conduct
The Board recognises the need for Directors and employees to observe appropriate standards of behaviour and business ethics when engaging in corporate activity. Through its code of conduct, the Board intends to maintain a reputation for integrity. The Company’s business ethics are founded on openness, honesty, fairness, integrity, mutual respect, ethical conduct and compliance with laws.
The standards set out in the code of conduct are required to be adhered to by officers and employees of the Company.